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Harbour & HillsRental Management · St. John’s to HolyroodContact Us

Photo reports

Sample Photo Report

Every inspection, turnover and vacancy check ends with a photo report by email. This sample is a fall visit from the Annual Inspection Plan.

Call or text (709) 691-2666

Seasonal Property Check

Sample

Harbour & Hills · Photo Report

Seasonal Property Check: Fall

Visit
October 14 · 9:05–10:35 am
Photos taken
41 (eight shown here)
Overall
Good. Two to act on, one to watch.

Roof & Gutters

  • GoodRoof shingles (from ground). No missing or curled shingles visible from any side. Bay roof membrane: no visible damage from ground level.
  • ActionGutters & downspouts. North-east downspout has no extension. Water is landing at the foundation corner. Add an extension before freeze-up.
  • GoodIce dam risk areas. Eave edges clear; no staining from past damming.
Roof edge, soffit and siding, from ground level9:12 am
Roof edge, soffit and siding, from ground level

Windows & Doors

  • GoodWindow seals & caulking. Perimeter caulking intact on all elevations. No condensation between panes.
  • ActionDoor weather stripping. Back door compression strip is flattened. Daylight visible at the latch side. Replace before winter. Small job, can be fitted on a visit.
Living room windows9:20 am
Living room windows

Heating

  • GoodFurnace filter. Filter clean. Size noted in the file for next time.
  • GoodThermostat. Reading verified against a thermometer. Programming suits the season.
  • GoodBaseboards & radiators. Clear of dust and obstructions in every room.
Bedroom baseboards and room condition9:31 am
Bedroom baseboards and room condition

Plumbing & Water

  • GoodWater heater. Dial reads 49°C. No weeping at the relief valve, no rust at the base.
  • GoodSinks & faucets. Each run 30 seconds; traps and shut-offs dry underneath.
  • GoodWasher connections. Hoses sound, no bulging; drain secure.
Kitchen sink and fixtures, run and checked9:38 am
Kitchen sink and fixtures, run and checked
Washer and dryer hoses and connections9:51 am
Washer and dryer hoses and connections

Interior Record

  • GoodGeneral interior. Wide shots of every room for the condition record. Finishes in good order throughout.
  • MonitorPaint & finishes. Hairline crack above the bay window. Photographed for comparison next visit. If it widens, have it looked at.
Kitchen, wide shot10:04 am
Kitchen, wide shot
Dining area, wide shot10:12 am
Dining area, wide shot
Second bedroom, wide shot10:21 am
Second bedroom, wide shot

Safety Systems

  • GoodSmoke & CO detectors. Every unit tested and sounding. Expiry dates read and logged.
  • GoodGFCI outlets. Kitchen, bathroom and exterior outlets: test buttons pressed and reset. A function check, not an electrical inspection.

Flagged Items

Required: act now

  • Back door weather stripping: flattened, daylight at the latch side. Replace before winter.
  • North-east downspout: no extension, water at the foundation corner. Add one before freeze-up.
Harbour & Hills · Report kept seven years

What Each Report Contains

  1. Timestamped Photos

    Every photo shows the date and time it was taken. Wide shots of each room, and close-ups of anything that needs a closer look.

  2. Room-by-Room Notes

    A few lines per room on what we saw and tested.

  3. Flagged Items

    Anything that needs your attention, listed separately and split into Required and Recommended.

  4. Summary Page

    One page with the visit details, the overall condition and the flagged list. You can forward it without the full report.

Report Standard

A full report covers every item on the checklist, about forty photos for a house this size, and arrives as a single file within 48 hours of the visit. Move-out reports, turnover reports and vacancy-check logs use the same format.

Book a Visit

Book an inspection, a turnover or vacancy checks. Prices are on the price list.